Automatic Debit Questions & Answers

What is direct debit payment?

Direct debit payment is a convenient, efficient, electronic payment alternative to paper checks. When you use direct payment you authorize ACH, on behalf of the Association, to electronically collect your assessments from your checking/savings account. Instead of writing a check every month, your bank will automatically make the payment to the Association account for their billing period.

Why use direct payment?

You'll save time preparing payments, save money on postage and eliminate the charge of a late payment. You'll never forget to make your assessment payment because it is done automatically.

Who is eligible?

In order to be eligible your HoA assessment account must be paid current (zero balance).

Can I sign up anytime?

Yes Simply download an Automatic Payment Authorization Form from our website and submit to our office by the first (1st) of the preceding month of the billing cycle. Make sure you choose the appropriate form for your HoA and retain a copy for your records. You can find your form here.

How will I know my application is accepted?

You will be notified only if the direct debit process for your account was not satisfactorily completed.

What if my account information changes?

Changes to your account (i.e. change of bank, accounts #'s, resale) will be the sole responsibly of the homeowner and must be submitted in writing to AAA Property Management Failure to notify AAA Property Management by the tenth (10th) of the preceding month of the billing cycle may result in funds being withdrawn in the following month. Homeowner liability includes any charges incurred by the bank or late charges applied by the association as a result of lack of notice.
NOTE: Homeowners cannot change banks or accounts more than twice a year and continue with direct debit.

How can I cancel direct debit?

Authorization will remain in full force and effect until you notify AAA Property Management to cancel your Automatic Payment. Cancellation must be submitted in writing via, mail or fax submission by the tenth (10th) day of the preceding month of the billing cycle. you can find a form here Cancelation Form